Careers

Job description

BuildingReports leverages innovative technology and on-demand reporting tools to dramatically improve the building safety inspection process, leading to lower inspection cost and significantly reduced compliance risk. Companies rely on BuildingReports’ easy to use mobile scanning tools, online report database and management tools to properly inspect and maintain the safety devices in buildings they serve and manage. With BuildingReports’ instant access to secure online inspection reports, building owners and AHJ’s can verify the inspection was conducted properly and that safety equipment is working as expected. Building owners can also determine if any actions are required to comply with security and safety standards and thereby reducing risk and potential liability exposure. The BuildingReports global network of over 1,200 fire protection, life safety, security, and mechanical service providers has, to date, inspected over 20 billion square feet of commercial and industrial space with over 630 million individual assets inspected or serviced using BuildingReports solutions. BuildingReports has earned its reputation as the most trusted name in compliance reporting.

Position Summary:

As the Communications and Events Specialist, this role requires a wide range of duties within the spectrum of marketing and event coordination to support the programmatic goals of the sales organization. The role serves as the lead regarding event goals and timelines, ensuring timely project completion, and communicating status updates and clear expectations for project execution. In addition to events, this role also supports marketing activities, such as social media campaigns and other marketing activities as assigned by the Marketing Manager.

Essential Functions:

· Oversee planning and execution of all internal and external BRC events
· Foster strong relationships with Members through strategic event engagement and digital communications
· Coordinate with third-party vendors for the procurement of promotional materials
· Support the development and implementation of marketing campaigns and collateral
· Collaborate with HR to format and develop internal company documents
· Write and manage all blogs/articles and post to website (via WordPress)

Essential Duties and Responsibilities:

· Plan, coordinate, and execute all aspects of internal and external company-related events from conception to completion, as well as support various in-house initiatives.
· Ensure all events and communications comply with company standards, guidelines, and brand specifications.
· Build and maintain strong, positive relationships with clients and stakeholders.
· Act as the primary point of contact for large-scale events, parties, and special functions.
· Manage event documentation, including contracts, permits, and compliance paperwork.
· Partner with facilities to coordinate and confirm menu selections and related logistics.
· Negotiate third-party vendor contracts and provide support with accounts receivable tasks.
· Collaborate with marketing and sales teams to create and distribute promotional materials aligned with campaign goals.
· Design and implement onboarding packages tailored for new customer engagement and retention.
· Create and develop the company’s thought-leadership content
· Assist with the development of content for marketing campaigns
· Regularly communicate updates internally to all employees
· Write blogs and articles based on new developments, based on the needs of the organization
· Oversee the company’s social media presence, including content creation, engagement, and brand consistency across platforms.

NOTE: The employee must adhere to an approved schedule within the company's business hours of 8 am to 5 pm EST. Flexibility may be necessary to accommodate employees in different time zones. This position is full-time and salaried. Workdays are Monday through Friday. Remote work is allowed, with the understanding of (in-office) meetings when your presence is needed.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Position Qualifications

Education: Bachelor’s Degree
Experience: 5-7 years of experience in Marketing, Communications, and/or Event Management.
Certificates & Licenses: N/A

Skills and Abilities:

· Minimum of 5 years of professional experience, including but not limited to social media campaign strategy and management, project planning and execution, event planning and coordination
· Outstanding written and verbal communication skills
· Proven ability to adapt to dynamic environments and proactively develop solutions
· Proficient in Microsoft Office Suite and Google Workspace
· Strong general computer literacy
· Experience negotiating and managing third-party vendor contracts

Preferred skills, but not required:

· Demonstrated experience using AI tools in a marketing context to enhance content creation and campaign strategy
· Proven ability to develop, execute, and analyze marketing campaigns across various channels
· Knowledge and previous use of WordPress
· Adobe Creative Suite (Photoshop)

Physical Demands:

Prolonged engagement with the computer workstation and screen use.
C (Constantly) Position requires this activity more than 66% of the time. (5.5+ hrs/day)
Other Physical Requirements: N/A

Work Environment:

Work is primarily performed remotely, occasionally in the office, or at vendor/client/customer locations. The workspace is equipped with a computer, phone, and other necessary office supplies. The environment is often fast-paced and dynamic, requiring the Communication and Events Specialist to juggle multiple tasks simultaneously and sometimes in stressful situations. The noise level in the work environment is usually quiet in office settings and moderate in other situations.

We are an equal opportunity employer that offers equal employment opportunities to all based on individual merit. We do not discriminate based on race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, basis of disability, or any other federal, state, or local protected class.

We are a Drug and Alcohol-Free workplace. Employment is not complete or official until candidates meet all pre-employment requirements, subject to: pre-employment drug screening, criminal background check, previous employment reference check, motor vehicle check, credit check, and/or education and/or licensure verification.

Benefits:

• Medical, dental & vision insurance
• Life & disability insurance
• 401K matching plan
• Company holidays and paid time off
• Parental leave
• Competitive salary plus commission compensation plan
• Vehicle reimbursement plan

BuildingReports is an EEO employer and offers equal employment opportunity to all based upon individual merit and does not discriminate on the basis of race, color, sex, age, national origin, religion, protected veteran status, and basis of disability or any other federal, state, or local protected class. BuildingReports is a Drug-Free workplace. Our Management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.